The University Graduate School (UGS) will reimburse departments for recruitment visits to Bloomington for exceptional applicants who have been nominated for an UGS Recruiting Fellowship.
Funding for these visits is limited and will be allocated on a first‑come, first‑served basis until all available funds have been expended.
UGS may also support other targeted recruitment visits—subject to the availability of funds—for applicants who receive a formal, guaranteed multi‑year funding offer (minimum of three years) that includes at least one year of full fellowship support (i.e., no SAA appointment during that fellowship year). Departments must issue an official offer to be eligible for this support.
UGS will not reimburse expenses for applicants who are offered SAA funding only. The funding offer must include at least one year of full fellowship support, and the applicant must complete the campus visit. UGS will not reimburse departments for canceled or unused trips.
Reimbursement Limits
Travel
Mileage reimbursement is limited to (per IU guidelines):
- $0.70 per mile (Effective January 1, 2025) for the first 500 miles
- $0.35 per mile for 501 miles or more up to 3000 miles
Reimbursement for mileage costs is limited to the cost of a comparable 30-day advance purchase round trip economy class airfare ticket if the airfare is more economical than reimbursing mileage.
For students within 250 miles (one-way), a maximum of $250 will be paid at the IU rate shown above, if the student is driving, otherwise the amount of the plane, train, or bus ticket, up to $250.
For students living between 250-500 miles (one-way) from Bloomington, a maximum of $400 will be paid at the IU rate shown above, if the student is driving, otherwise the amount of the plane, train, or bus ticket, up to $400.
For students living over 500 miles (one way) from Bloomington, a maximum of $550 will be paid at the IU rate shown above, if the student is driving, otherwise the amount of the plane, train, or bus ticket, up to $550.
UGS is unable to pay for rental cars or limousines to and from the Indianapolis Airport, but will pay the round-trip price of the Bloomington Airport Shuttle. Note, however, the cost of the shuttle will count as part of the total allowed for each student for travel and no more than the $250, $400, or $550, as appropriate, will be reimbursed.
Lodging
UGS will reimburse for 2 nights of lodging in Bloomington, with a maximum of $110 per night.
Per Diem
UGSB will reimburse a maximum of $74 per day for 2 days. Partial days will be reimbursed according to official IU policies.
The maximum reimbursement amount is $918.
to visit the IU Travel Management Service website for official rates and policies.